> ## Documentation Index
> Fetch the complete documentation index at: https://docs.ibbe.services/llms.txt
> Use this file to discover all available pages before exploring further.

# employee exit & offboarding flow

## TRIGGER — TWO PATHS

### Path A — Resignation

* Employee submits formal resignation via the internal dashboard
* Notice period begins immediately
* People and Culture notified automatically

### Path B — Termination

* Decision made by Group Partner of relevant division + People and Culture
* Employee issued a formal notice of termination
* **90-day notice period begins** — employee continues working during this period

***

## STAGE 1 — NOTICE PERIOD SUPPORT (Termination Only)

During the 90-day notice period, People and Culture provides full outplacement support: [peoplestrong](https://www.peoplestrong.com/mea/blog/recruitment-screening-process/)

* Resume and LinkedIn profile review
* Interview preparation and coaching
* Job search assistance and referrals
* Emotional and professional wellbeing support
* Skills assessment to identify transition opportunities
* Reference letter preparation (if eligible)

**Owner:** Director of Culture → Partner, Wellbeing + Partner, Engagement

***

## STAGE 2 — ACHIEVEMENT & CERTIFICATION REVIEW

Before the employee's last day, ECU reviews their record against compliance policies:

* Work quality and conduct reviewed
* Achievements assessed against compliance standards
* If eligible, a **formal certification is issued** from `certs.ibbe.in/[id]`
* Certificate includes: employee name, role, division, tenure, achievement recognised
* Issued and verified by ECU in coordination with People and Culture

> **Note:** Certification is a recognition of professional achievement — not issued automatically. It requires ECU sign-off.

***

## STAGE 3 — ASSETS HANDOVER

Before last working day:

* All company-issued physical assets returned (laptop, ID card, equipment)
* All ongoing work, files, and project documentation handed over to Direct Manager
* Knowledge transfer completed for key responsibilities
* Assets handover checklist signed off by Director of the division

***

## STAGE 4 — ACCESS REVOCATION

On the last working day, the following are revoked simultaneously:

* **Cloudflare Access** to Knowledge Base — revoked immediately
* **Google Workspace account** — suspended on last day
* **Communications channels** (Slack / Teams / WhatsApp) — removed
* **Project management software** — removed
* **ID card** invalidated on the website

**Owner:** Apparatus (Director of Infrastructure → Partner, Security)

***

## STAGE 5 — DATA DELETION

* Google Workspace account data reviewed within **30 days** of last working day
* Any business-critical data transferred to relevant team members before deletion
* Account permanently deleted at end of 30-day window
* Deletion logged and confirmed by Apparatus and ECU for compliance records

***

## FULL FLOW AT A GLANCE

```mermaid theme={null}
graph TD
    Trigger[Resignation submitted / Termination decision made] --> Paths
    Paths{Paths}
    Paths -->|Path A: Resignation| NoticeA[Notice period begins]
    Paths -->|Path B: Termination| NoticeB[90-day notice period begins]
    
    NoticeB --> Support[People & Culture Support]
    Support --> Resume[Resume & LinkedIn Review]
    Support --> Coaching[Interview Coaching]
    Support --> Search[Job Search Assistance]
    
    NoticeA --> ECU[ECU Achievement Review]
    NoticeB --> ECU
    
    ECU --> Cert{Eligible?}
    Cert -->|Yes| IssueCert[Certification issued: certs.ibbe.in]
    Cert -->|No| Assets[Assets Handover]
    IssueCert --> Assets
    
    Assets --> Access[Last Day: Access Revoked]
    Access --> RevokeCF[Cloudflare Revoked]
    Access --> SuspendGW[Google Workspace Suspended]
    Access --> RemoveComms[Comms Channels Removed]
    
    RemoveComms --> Deletion[Within 30 Days: Data Deletion]
    Deletion --> Review[Data Review + Transfer]
    Deletion --> FinalDel[Permanent Account Deletion]
    FinalDel --> Done[Offboarding Complete]
```

***

## RESPONSIBILITY MAP

| Stage                             | Owner                                    |
| :-------------------------------- | :--------------------------------------- |
| Notice period & job support       | People and Culture — Director of Culture |
| Certification review & issuance   | ECU — Director of Ethics                 |
| Assets handover                   | Division Director                        |
| Access revocation & data deletion | Apparatus — Director of Infrastructure   |
| Compliance logging                | ECU — Director of Audit & Accountability |